Features : Keep track of names, signatures, logs, and flags (index) files.
Rundown:
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This program is designed to be used as both a replacement for some of Argo's tools (such as WipeFlags), and for day-to-day upkeep of you email system (by keeping a check of logs etc.). However, most people will just use it to create multiple signatures no doubt!
I'll explain each section bit by bit...
-- User --------------------------------
*Address:
this should be an email address. If you have more than one address, this will be the first one in your list. Select another by clicking on the small square to the far right, and selecting from the list that comes up. All the other parts of the window will change to reflect the change in address (for instance, the log will show the size of the log file /for that email address/).
*Real name:
When Voyager is first set up it has one email address, and the real name for that address will probably be your name (for instance, a Voyager set up with the email address "rich.goodwin@argonet.co.uk" would probably have the real name set to "Richard Goodwin"). If another email address is sent to you, such as "notts-rspb@argonet.co.uk" the email program won't know what name to give this, so it will just use the "notts-rspb" part as the real name. In both cases you can change the name using this box pretty much as you can use the email program's own "Amend user" menu option. Click on the SAVE button to tell the email program to use this new name.
WARNING! if you change the name so that it changes the order in which the email addresses are listed in the email program, and you have multiple signatures set up, you will have to check that the correct signatures are being used for the correct email address! (use the "Signature" section below to ensure this)
*Disabled:
This will show visually whether the mailbox has been disabled. You will be able to see information about the address, but not alter anything. If the mailbox is password protected then no information will be visable either.
-- Signature ---------------------------
* Sig file:
This tells you what signature file is being used for this address. Usually this
will be the the default signature - the one supplied with Voyager - but you can set up a new one for each of your email addresses thanks to an undocumented feature in the email program since Voyager 1.14. If you use the Create button below this will automatically generate a signature for this address, and this will be called 'Custom signature file "SigX"' where X is the position of the email address in the list of all your email addresses. Obviously if you change the order of this list, either by changing the "Real name" associated with that address or by having an address added/removed, the signatures can get out of sync and you could appear to be sending mail from someone else! That's partly why there's a 'check for the email address in the signature' box below, and if this does happen you can either click on "create" to make new signatures or doa bit of crafty clicking on the "View/Create" button to load up copies of the affected signatures and then cut and paste them into the correct files.
* Length:
The number of lines a signature runs to seems to be important to some people - the fact that the longer your signature, the longer someone has to spend online to download every message you post and hence the more they have to pay is the historical reason, but whether this is quite as valid today in the world of 33.6k or x2 56k modems as it was when 9600 baud modems were considered cutting-edge is a matter which is debated /ad nauseum/ whenever someone breaks the rules...
The basic rule is your signature should be no more than 4 lines, although with 5 or at the very outside 6 lines you should be able to get away without too many complaints. Hence, the program will check the number of lines in your signature and report as follows:
10 characters or less: "Very little data in this file."
1 or 2 lines: "Short, but that's okay."
3 or 4 lines: "Excellent size."
5 or 6 lines: "A little bit long, but not bad."
7,8 or 9 lines: "Too long; trim it a bit."
10 lines or more: "Way too long! trim it quickly!"
* Address:
This checks to see if the signature you're using has you email address in it. this is especially useful if you've got custom signatures and want to check that the right one is being used for the right person, but also it will check for things like domain name users having a default signature with the postmaster's address in etc.
Messages:
"This address is in the signature" - everything is okay signature-wise
"Postmaster's address found." - postmaster@your.domain is in the signature:
this is fine.
"Using default file, so not found." Your address isn't in the signature,
but as you're using the default signature that came with Voyager (or that
file with modifications you've made yourself), it isn't too worrying.
"Correct address not found." - you have a (custom) signature file with the
wrong address in it! Change it!
[View/Edit]
Clicking on this button will load the signature file for this address (whether this is a custom file, or you're using the default signature file) into whatever text editor you have set up - !Edit normally. You can then look at it, or make changes to it.
[Delete]
Remove the current signature - but only if it's a custom one. The program won't allow you to delete the default signature because you'd have no signature for the News program!
[Create]
This will create a custom signature for the current email address. This will look something like this:
(where "emailaddress" is the current email address, and "your.domain.name" will
usually be "argonet.co.uk" unless you have your own domain name)
Even if you don't like this type of signature, you should create one and then modify it to your own tastes simply because it makes it easier to get the file name correct.
-- Housekeeping ------------------------
*Log
This will tell you if you have a log file for the current email address, and how big it is. the bigger the log file, the longer it will take for the email program to open the log box when you want to look at something, and because the email program is working with bigger and bigger files there's a slightly higher chance that it might corrupt. You can use the [Wipe] button to completely remove the log file for the current address, but I recommend you go into the email program, select all the items you want to keep (using the "Select all" menu option perhaps!) and use the "Extract" menu option to save a backup of your log to refer back to /before/ you delete the log in EManage.
* Mailboxes: Received/Stored/Sent
Use this radio option set to tell the program which part of the current email address the following buttons will be affecting: do you want to change the index for the mail that people have sent to you, mail you have stored away using the filing cabinet buttons, or the log of messages sent?
[Wipe Flags]
Remove the index file for the selected mailbox of the current email address. This replaces the rather over-enthusiastic "WipeFlags" program on the old VoyClean disc, which wiped all the index files for all mailboxes in all aaddresses, which at the time of writing was the easiest way of making sure that at least the faulty index would be removed so that people with problems opening their mail would be able to get into their mail; as it Ripley said in Aliens, "I say we take off and nuke the site from orbit - it's the only way to be sure". Note that wiping the index file is not fatal, it will be re-generated next time you load the email program, and the only "harm" it does is say that you email is to be sorted alphabetically (most people have the mail sorted in date order) and that none of your messages have been read.
[Mark all unread]
You can now tell the email program that all messages in the selected box of the current address haven't been read yet.
[Mark all as read]
You can now tell the email program that all messages in the selected box of the current address have all been read, so you don't have to feel guilty every time you open your mail and see that you haven't even bothered to read someone's messages!
Bye!
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Well, that's all the functions - for now. A news version of this program will become available at some point so that you can get rid of all old news, give news that doesn't process a chance to process or get rid of it, try and turn back the clock to re-fetch old news and so on.
